Employers must retain an employee’s completed Form I-9 for as long as the individual works for the employer. Once the individual’s employment has terminated, the employer must determine how long after termination the Form I-9 must be retained, which is either three years after the date of hire or one year after the date employment is terminated, whichever is later.
Guardian I-9 identifies when a Form I-9 has met retention requirements and includes the record in the Purge functionality available to member I-9 Administrators. Member I-9 Administrators should coordinate with other administrators if the employee has dual employment Form I-9 in Guardian I-9 and follow State of Texas records retention procedures.