The UIN Manager application is used by the member institutions of the Texas A&M University System to assign a unique identifier to an employee as part of the new hire process. The Universal Identification Number is used instead of a Social Security Number to help protect personal information throughout all of the HR and Payroll enterprise applications used within the system.
Associated with the requirement to protect an employee’s personal information is the business need to have freer access to the data in administrative systems. As a result, the UIN is also used to identify non-employee individuals affiliated with a Texas A&M System Member. For example, UINs are used to identify students, employee dependents and contractors within the various enterprise applications.
It is quite possible for an individual to be a student, an employee and the dependent of an employee at the same time. Each of these roles requires a UIN for the various enterprise applications however an individual can only be assigned one UIN at a time. This is why the UIN Manager application was created. It interfaces with the student system and the employee system to help prevent an individual from being assigned more than one UIN.