- What are the fees associated with Concur?
Concur charges a per expense report fee. - How can grants/contracts be charged (legally) for administrative fees?
Fee will be charged to the account if grant allows or to a different default account if not allowed. - When will my account(s) be charged?
At the time the expense report posts in FAMIS or Masterpiece (TEEX only). - What if the funds were encumbered and the trip was never taken?
Encumbrance will need to be released by the fiscal office. - How do I release an encumbrance?
There is a field “status” that will be on the expense report header. A status of “Partial” will partially liquidate the encumbrance. A status of “Final” will fully liquidate the encumbrance. - How will I reconcile my accounts?
Encumbrances and expense reports will post in FAMIS after they are approved and submitted. Reports will be available to assist with the corporate travel card reconciliations. - What if travel is not booked within Concur?
You will need to manually enter your expense report in Concur. - How do attendees get expenses on their report even if they didn’t pay?
The employee who paid will list the attendees and their expenses on their expense report. - How do we handle “non-state” employees?
Pre-trip authorizations, travel reservations and expense reports can be submitted by an employee on behalf of the non-employee. - How do we handle student travel?
Pre-trip authorizations, travel reservations and expense reports can be submitted by an employee on behalf of the non-employee. - How do we handle group travel? (ex: 150 grad students to national conference)
Groups of 10 or more will need to be booked using a CTP Travel agent, not on-line. - If the expense report includes two different accounts, does the expense report get approval from all account holders?
Yes and it is simultaneous.