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End Contingent Worker Contract

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This job aid outlines the process for an HR Partner, HR Contact, Manager or someone in the Management Chain to end the relationship between a Contingent Worker and a Member.

Prerequisites

The end date for the Worker’s contract and the reason for terminating the contract must be known before starting this process.

Important Information

The employing Supervisory Organization should ensure appropriate approvals for any staffing event, including any additional approvals required beyond what is configured in Workday.

Getting Started

  1. Navigate to the Contingent Worker’s Profile.
  2. Select Actions > Job Change > End Contingent Worker Contract.The contingent worker's worker profile displaying how to navigate to end contingent worker contract
  3. On the End Contingent Worker Contract page, complete the following fields:
    • Contract End Date. This is the date for which the person will no longer be in this position.
    • Reason. Select Involuntary for Death or Reorganization. Select Voluntary for Project Completed, Unknown, or Work Relationship Ended.The end contingent worker contract page highlighting the contract end date and reason fields
  1. In the Additional Details section, enter the last day of the Contingent Worker’s contract in the Last Day of Work field. This field populates automatically based on the contract’s end date.The additional Information section is displayed with the Last Day of Work field highlighted.Note: The Notify Worker By field will not be used.
  1. Enter any comments, as needed.
  2. Select Submit.

Navigate to the Up Next tab for the next steps in the process.

Up Next

Assign Roles to Worker (HR Contact or HR Partner)

The HR Contact or HR Partner will receive an inbox task to Assign Roles based on who initiated the process. In this example, the Contingent Worker was assigned the Cost Center Approver security role.The assign Roles screen is displayed and one of the roles assigned to the contingent worker is hilighted.Note: This task will only route if there are user-based security roles assigned to the Contingent Worker. 

  1. Select the cell in the Assigned to column to activate the edit process.The Assigned To field is displayed. Selecting this field allows you to remove the role from the contingent worker.
  2. Select the “X” to remove the Contingent Worker from each role they were assigned.
  3. Select Submit.

Offboarding (HR Contact or HR Partner)

The HR Contact or HR Partner will receive the To Do: Offboarding Procedure, to begin the offboarding process for the Contingent Worker. The Employee that receives this To Do is whoever initiated the End Contingent Worker Contract process.A view of the Offboarding Procedure To-Do task for reference.

If there are any current business processes for which the Contingent Worker is responsible, the Business Process Administrator will receive the inbox task Manage Business Processes for Worker to take action.

This completes the End Contingent Worker Contract business process.