Release Notes keep our users updated on weekly changes to the Workday application. These can be new features, updates to existing features, or a solution to a problem. Subscribe to our Release Notes emails to receive notifications of our recent updates.
Below are our most recent updates
Workday Area | Release Notes | Release Date |
---|---|---|
Benefits | Benefits Partners and Retiree Partners will no longer receive the "To Do: Review EOI for new Retirees" when a former Employee returns to retire and enrolls in Alternate Basic Life, Optional Life, or Spouse Life insurance plans | 4/18/2024 |
Benefits | New report "Expiring ACA Eligibility" is now available for Benefits Partners to review Workers who may be losing benefits due to expiring ACA eligibility | 4/18/2024 |
Benefits | Benefits Partners and the Employee will now receive a notification when ACA Eligibility for the Employee nears the expiration date | 4/18/2024 |
Staffing | New Report "Position and Position Restriction Details" is available to HR Partner, HR View Only, Recruiting Partner, and Recruiting Partner View Only roles. This report was created in response to Senate Bill 17 (SB17) and will assist in auditing of verbiage included within Positions and Position Restrictions | 4/18/2024 |
Time Tracking | The report "Time Summary Review" has been updated to include fields for Job Title and Business Title | 4/18/2024 |
Below are all of our updates from the past 6 months
Workday Area | Release Notes | Release Date |
---|---|---|
Security | The Primary Recruiter role has been enabled | 11/2/2023 |
Staffing | Contingent Workers will no longer receive the Edit Passport and Visa and Edit Government IDs tasks during Onboarding | 11/2/2023 |
Staffing | The Termination business process now includes a warning when marking an Employee Not Eligible For Rehire that reminds the Processor of the 5-year policy associated with NEFR employees | 11/2/2023 |
Benefits | Employees enrolling in ORP for the first time will receive an email notification with a link to the TRS28 form that must be submitted to complete ORP enrollment | 11/2/2023 |
Recruiting | "Declined Offer - Compensation is insufficient" has been added as a disposition reason on the Background Check step of the Job Application business process | 11/2/2023 |
Benefits | The "Employees No Longer Eligible for TRS Report" now uses the scheduled Benefit Hours to determine eligibility | 11/2/2023 |
Absence | The Lump Sum Vacation adjustment can now be applied to any period independent of Employee eligibility | 11/9/2023 |
Benefits | Employees losing eligibility for Employer Paid Dental or Vision plans will now have coverages mapped to the Employee Paid Dental or Vision plans during enrollment | 11/9/2023 |
Benefits | The Benefit Event Flexible Spending Account Change has been renamed to Dependent Daycare Provider Cost/Hour Change | 11/9/2023 |
Compensation | The "Compensation Spreadsheet" report has a new field: Below FLSA Threshold | 11/9/2023 |
Compensation | The Merit Dashboard now includes the "Compensation Review Process Search Employees (Default)" report on the Merit Tasks tab | 11/9/2023 |
Payroll | The "Pay Result for Tax Reconciliation" report allows SSN's to be included only if prompted, and now includes fields reflecting Pay Component Worktags, Employee YTD Taxes and 1042 Subject Wages | 11/9/2023 |
Payroll | The IRS Annual Contribution Limit (TDA+ORP) increased from $66,000 to $69,000 for Fiscal Year 2024 per System Benefits Administration | 11/9/2023 |
Recruiting | HR Contacts can now complete Add Job and Change Job staffing actions when initiated from Recruiting | 11/9/2023 |
Staffing | New Dependent Disability fields are visible on the Dependent record | 11/9/2023 |
Staffing | International Temporary Work Location is available as a Flexible Work Arrangement type based on member selection | 11/9/2023 |
Staffing | The Update Position Restriction Default Compensation task in Change Job will route to HR Partner or HR Contact based on member selection | 11/9/2023 |
Staffing | The Propose Compensation Hire step in the Add Additional Job business process will route to HR Partner or HR Contact based on member selection | 11/9/2023 |
Staffing | The To Do: Complete Form I-9 in Guardian and To Do: Complete Form I-9 Section 3 for Rehire in the Hire business process route based on member selection | 11/9/2023 |
Staffing | The Assign Roles to Worker and Offboarding Procedure steps in the End Additional Job business process will route to HR Partner or HR Contact based on member selection | 11/9/2023 |
Absence | The report "Time Off Balance for Terminated Employees" now includes prompts for Before/After Termination Date | 11/16/2023 |
Benefits | Enrollment Event Remarks are now enabled for Benefits Partners and System Benefits Support | 11/16/2023 |
Benefits | The 65+ Plan has been renamed to 65 Plus Medicare Advantage PPO effective January 1, 2024 | 11/16/2023 |
Compensation | Budget Partner and Payroll View Only roles are now able view Request One-Time Payment details | 11/16/2023 |
Recruiting | Managers will no longer receive inbox items and email notifications for the Screen step in the Recruiting business process based on member selection | 11/16/2023 |
Recruiting | The To Do: Manage Interview Settings in Job Requisition and Job Requisition Change business processes triggers based on member selection | 11/16/2023 |
Staffing | Pre-Employees now have access to Workday 60 days prior to their Hire Date | 11/16/2023 |
Staffing | Absence Partners will now receive the To Do: Move Time Off Balance when a Faculty changes to/from a 12 month Annual Work Period | 11/16/2023 |
Staffing | Absence Partners now receive either one or two To Dos in the Termination business process based on member selection | 11/16/2023 |
Staffing | The "View Open Positions" report has been updated to rename the column Pre-Hires Considered for Position Count to Position Incumbent Count | 11/16/2023 |
Benefits | Medicare eligible Retirees are no longer able to enroll in the A&M Care Plan | 11/30/2023 |
Payroll | The IRS Annual Contribution Limit for Medical Spending Accounts has increased to $3,200 for 2024 | 11/30/2023 |
Staffing | HR Partners will now receive an alert 30 days before an Employee's Flexible Work Arrangement expires based on member selection | 11/30/2023 |
Staffing | The Exit Survey has been updated to be in compliance with Senate Bill 17 | 11/30/2023 |
Talent | Succession Plan, Succession Pool, Talent Pool and Talent Review functionality has been enabled | 11/30/2023 |
Payroll | Payroll Partner will only receive the Assign Pay Group step in the Edit Position business process when Pay Rate Type is changed | 12/7/2023 |
Recruiting | Candidates selecting Other as the Recruiting Source will be prompted for additional information based on member selection | 12/7/2023 |
Staffing | Nationality and Citizenship Status will not be required in the Personal Information Change business process for Non-employee Benefits Only Employees (NEBOs) | 12/7/2023 |
Staffing | When a Non-Immigrant is rehired, HR Partner or HR Contact will now receive the Update Glacier step for Personal Information changes that are part of the Onboarding business process | 12/7/2023 |
Staffing | The Eligible for Rehire value will default to No for Involuntary Terminations with the reason of Death | 12/7/2023 |
Benefits | Retirees can no longer edit demographic information on an existing Dependent | 12/21/2023 |
Performance | The report "Performance Review Acknowledgement Audit" now has Fields: UIN, Employee Worker Type, Position Restriction, Manager and Manager Title from the performance review, Overall Rating, and Employee Comments. Additional Prompts to filter the report have been added | 12/21/2023 |
Recruiting | Notification to Candidates to complete a questionnaire related to "Other" as a recruiting source has been disabled | 12/21/2023 |
Cross-Application Services | The State Income Tax file for Ohio has been updated to include local tax amounts and locality information | 1/11/2024 |
Payroll | A new Memo Deduction has been created to exclude any wages paid for Overtime hours from the taxable wages for Alabama State Withholding | 1/11/2024 |
Benefits | New report "Disabled Dependents" is available for Benefits and Retiree Partners to view Dependent disability status | 1/18/2024 |
Payroll | The report "Pay Group does not Match Company" has been updated with instructions | 1/24/2024 |
Cross-Application Services | The report "Org Chart As Of" can now be exported for printing purposes | 1/25/2024 |
Benefits | The report "Business Process Events - Worker Staffing Details" now allows multiple Companies to be selected at once and has an optional prompt for Employee Type | 2/1/2024 |
Benefits | A new benefit card has been added to enrollment events for Employees who waive TAMUS medical coverage | 2/1/2024 |
Compensation | The report "Update Audit - Retro Payroll Results with Gross Up Pay Components" now includes a prompt to filter results based on the Process Entry Moment date | 2/1/2024 |
Payroll | Employees must have a job profile of Resident Advisor to receive a Resident Advisor Allowance | 2/1/2024 |
Absence | Time Off requests will no longer enter default scheduled hours | 2/29/2024 |
Benefits | Benefits Partners must add the Postdoctoral Fellow ID to allow eligible Postdoc Fellow Employees to enroll in benefits and be properly billed | 2/29/2024 |
Staffing | Pre-Employee-As-Self can now complete assigned tasks in the Flexible Work Arrangement business process | 2/29/2024 |
Talent | Employee-As-Self can now add the Jobs Hub app to the home menu | 2/29/2024 |
Talent | New Feedback Badges are now available to use in Workday: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service | 2/29/2024 |
Absence | Employees will receive notifications for upcoming State Comp Time forfeitures based on member selection | 3/7/2024 |
Benefits | Benefits Partners will now receive a To Do to contact Surviving Dependents of Employees losing eligibility for life insurance due to death | 3/7/2024 |
Benefits | Employees can now enroll in the Academic Health Plan plan if at least one of their jobs is a Graduate Student position | 3/7/2024 |
Staffing | HR Partners will receive a notification that the Edit Position Restrictions business process is complete based on member selection | 3/7/2024 |
Staffing | Create Position now limits the use of Graduate Assistant Job Profiles based on member selection | 3/7/2024 |
Staffing | Document Capture is now enabled in Guardian | 3/7/2024 |
Staffing | Alternative Document Review Procedure has been enabled in Guardian based on member selection | 3/7/2024 |
Staffing | Business Title is now included on the "Onboarding Status Summary" and "Employees with Additional Jobs" reports | 3/7/2024 |
Absence | The report "Sick Time Off Requiring Medical Note" now includes additional prompts based on the date a Time Off Event was submitted | 3/14/2024 |
Payroll | The report "Pay Calculation Results for a Period" now includes the Business Title field | 3/14/2024 |
Recruiting | The report "Find Workers" has been updated to remove the Age, Gender, and Race filters | 3/14/2024 |
Recruiting | The report "My Recruiting Jobs" now returns requisitions with a primary recruiter assignment | 3/14/2024 |
Recruiting | Managers and Search Committee members can bundle resumes from the Candidate grid | 3/14/2024 |
Staffing | Employees moving from an hourly to a salaried position will receive a notification to submit a final timesheet | 3/14/2024 |
Staffing | The EEO Alert in Hire, Change Job, and Add Additional Job no longer triggers for the Graduate Assistant - Teaching Job Profile | 3/14/2024 |
Staffing | The Offboarding Procedure To Do in End Contingent Worker Contract now routes to HR Partner or HR Contact based on member selection | 3/14/2024 |
Staffing | Work Relationship Ended has been added as a Reason for Involuntary End Contingent Worker Contract | 3/14/2024 |
Staffing | Retirement in Lieu of Involuntary Separation has been added as a Reason for Voluntary Termination | 3/14/2024 |
Absence | Notification to Absence Partners for sick time off over 3 days will now include a list of impacted Employees | 3/21/2024 |
Absence | The reports "Workers on Leave", "Workers Returning from Leave", and "Workers Returned from Leave" now include the UIN field | 3/21/2024 |
Benefits | Employees, Survivors, and Retirees over the age of 65 will now receive the notification "A&M Care - Notice of Creditable Coverage" when enrolling or disenrolling from the A&M Care medical plan | 3/21/2024 |
Benefits | The To Do "Benefit Change for 12/9 Employee" will now be sent only when the employee is in a 12/9 benefit group or has an active 12/9 Custom Other ID | 3/21/2024 |
Recruiting | The link to the Employee Benefits Guide has been updated in all offer letter templates | 3/21/2024 |
Recruiting | Recruiting Partners can now create Candidate Pools | 3/21/2024 |
Benefits | Employees, Retirees, and Surviving Dependents will receive a notification for Creditable Coverage 30 and 60 days prior to when they or their spouse turns 65 Employees, Retirees, and Surviving Dependents will receive a notification for Medicare Requirement on the first day of the month prior to when they or their spouse turns 65 | 3/28/2024 |
Payroll | Assign Costing Allocation business process now supports multiple Cost Center Approvers assigned on the account | 3/28/2024 |
Payroll | The Employer Paid Optional AD&D Benefit Plans listed below have been added to the deduction code AD&D -The Hartford - ER Contribution - Biweekly. Deductions will be taken for Employees enrolled in one of these benefit plans beginning on the April 5th pay date. Optional AD&D - The Hartford <=$25,000 - Employer Paid (Employee) Optional AD&D - The Hartford <=$25,000 - Employer Paid (Family) Optional AD&D - The Hartford Employer Paid (Employee) Optional AD&D - The Hartford Employer Paid (Family) | 3/28/2024 |
Recruiting | Manager has been removed from Offer business process steps based on member selection | 3/28/2024 |
Staffing | Military Status is no longer displayed on the Personal Information Tab of Workers that were converted from legacy systems to Workday | 3/28/2024 |
Absence | Sick, Vacation, and State Comp plans have been updated so that balances can be reduced even if the Employee is no longer eligible for the plan | 4/4/2024 |
Absence | The report "Sick Time Off Requiring Medical Note" has been updated to include three new fields: Employee Email, Manager Name, and Manager Email | 4/4/2024 |
Benefits | Employees losing coverage during Job Change - Employer Contribution Change benefit events will have their dropped coverage end on the last day of the month | 4/4/2024 |
Recruiting | The Create and Update Job Requisition business processes now display a warning if the Job Profile on the Job Requisition event does not match the Job Profile on the Position Restrictions | 4/4/2024 |
Staffing | Email Address will now be required when creating or editing a Pre-Hire profile | 4/4/2024 |
Benefits | Benefits Partners will now receive a To Do when a terminating Employee has a Summer Benefits Deductions Custom ID of P and may be due a refund for summer insurance premiums | 4/11/2024 |
Benefits | A reason of Other has been added to COBRA Eligibility for Individuals losing coverage during Open Enrollment | 4/11/2024 |
Benefits | Instructional text for Request Leave and Return from Leave business processes has been updated to remove references to P&A Billing | 4/11/2024 |
Benefits | Employees, Retirees, and Surviving Dependents will receive a notification for Creditable Coverage on the first day of the month prior to when they or their spouse turn 65. Employees, Retirees, and Surviving Dependents will receive a notification for Medicare Requirement 30 days and 60 days prior to when they or their spouse turn 65 | 4/11/2024 |
Staffing | Primary Job HR Partners now receive an approval step in Add Additional Job business process when the additional job is at a different System Member, based on member selection | 4/11/2024 |
Benefits | Benefits Partners and Retiree Partners will no longer receive the "To Do: Review EOI for new Retirees" when a former Employee returns to retire and enrolls in Alternate Basic Life, Optional Life, or Spouse Life insurance plans | 4/18/2024 |
Benefits | New report "Expiring ACA Eligibility" is now available for Benefits Partners to review Workers who may be losing benefits due to expiring ACA eligibility | 4/18/2024 |
Benefits | Benefits Partners and the Employee will now receive a notification when ACA Eligibility for the Employee nears the expiration date | 4/18/2024 |
Staffing | New Report "Position and Position Restriction Details" is available to HR Partner, HR View Only, Recruiting Partner, and Recruiting Partner View Only roles. This report was created in response to Senate Bill 17 (SB17) and will assist in auditing of verbiage included within Positions and Position Restrictions | 4/18/2024 |
Time Tracking | The report "Time Summary Review" has been updated to include fields for Job Title and Business Title | 4/18/2024 |