Release Notes keep our users updated on weekly changes to the Workday application. These can be new features, updates to existing features, or a solution to a problem. Subscribe to our Release Notes emails to receive notifications of our recent updates.
Below are our most recent updates
Workday Area | Release Notes | Release Date |
---|---|---|
Benefits | Employees, Retirees, and Surviving Dependents will receive a notification for Creditable Coverage 30 and 60 days prior to when they or their spouse turns 65 Employees, Retirees, and Surviving Dependents will receive a notification for Medicare Requirement on the first day of the month prior to when they or their spouse turns 65 | 3/28/2024 |
Compensation | Assign Costing Allocation business process now supports multiple Cost Center Approvers assigned on the account | 3/28/2024 |
Payroll | The Employer Paid Optional AD&D Benefit Plans listed below have been added to the deduction code AD&D -The Hartford - ER Contribution - Biweekly. Deductions will be taken for Employees enrolled in one of these benefit plans beginning on the April 5th pay date. Optional AD&D - The Hartford <=$25,000 - Employer Paid (Employee) Optional AD&D - The Hartford <=$25,000 - Employer Paid (Family) Optional AD&D - The Hartford Employer Paid (Employee) Optional AD&D - The Hartford Employer Paid (Family) | 3/28/2024 |
Recruiting | Manager has been removed from Offer business process steps based on member selection | 3/28/2024 |
Staffing | Military Status is no longer displayed on the Personal Information Tab of Workers that were converted from legacy systems to Workday | 3/28/2024 |
Below are all of our updates from the past 6 months
Workday Area | Release Notes | Release Date |
---|---|---|
Benefits | The "Employees No Longer Eligible for TRS" and "Retiree Home Contact Information" reports have been added to the "Critical Reports for Benefits Partners" report | 10/12/2023 |
Benefits | The report "Retiree Home Contact Information" now excludes deceased Retirees and has been shared with the Benefits View Only role | 10/12/2023 |
Benefits | We now use Workday-delivered fields to track Dependent Verification instead of Custom IDs | 10/19/2023 |
Staffing | New 0.5 Month Annual Work Periods (May 16 - May 31) & (Jan 01 - Jan 15) can only be used on Additional Jobs for Faculty | 10/19/2023 |
Staffing | The Hire Compliance Checklist has been removed from the Hire business process | 10/19/2023 |
Recruiting | Position Filled has been added as a Closing Reason in the Job Requisition business process | 10/19/2023 |
Staffing | The Record Background Check, Selective Service, and Mail Stop To Do in Hire now includes Education Verification language | 10/20/2023 |
Security | The Primary Recruiter role has been enabled | 11/2/2023 |
Staffing | Contingent Workers will no longer receive the Edit Passport and Visa and Edit Government IDs tasks during Onboarding | 11/2/2023 |
Staffing | The Termination business process now includes a warning when marking an Employee Not Eligible For Rehire that reminds the Processor of the 5-year policy associated with NEFR employees | 11/2/2023 |
Benefits | Employees enrolling in ORP for the first time will receive an email notification with a link to the TRS28 form that must be submitted to complete ORP enrollment | 11/2/2023 |
Recruiting | "Declined Offer - Compensation is insufficient" has been added as a disposition reason on the Background Check step of the Job Application business process | 11/2/2023 |
Benefits | The "Employees No Longer Eligible for TRS Report" now uses the scheduled Benefit Hours to determine eligibility | 11/2/2023 |
Absence | The Lump Sum Vacation adjustment can now be applied to any period independent of Employee eligibility | 11/9/2023 |
Benefits | Employees losing eligibility for Employer Paid Dental or Vision plans will now have coverages mapped to the Employee Paid Dental or Vision plans during enrollment | 11/9/2023 |
Benefits | The Benefit Event Flexible Spending Account Change has been renamed to Dependent Daycare Provider Cost/Hour Change | 11/9/2023 |
Compensation | The "Compensation Spreadsheet" report has a new field: Below FLSA Threshold | 11/9/2023 |
Compensation | The Merit Dashboard now includes the "Compensation Review Process Search Employees (Default)" report on the Merit Tasks tab | 11/9/2023 |
Payroll | The "Pay Result for Tax Reconciliation" report allows SSN's to be included only if prompted, and now includes fields reflecting Pay Component Worktags, Employee YTD Taxes and 1042 Subject Wages | 11/9/2023 |
Payroll | The IRS Annual Contribution Limit (TDA+ORP) increased from $66,000 to $69,000 for Fiscal Year 2024 per System Benefits Administration | 11/9/2023 |
Recruiting | HR Contacts can now complete Add Job and Change Job staffing actions when initiated from Recruiting | 11/9/2023 |
Staffing | New Dependent Disability fields are visible on the Dependent record | 11/9/2023 |
Staffing | International Temporary Work Location is available as a Flexible Work Arrangement type based on member selection | 11/9/2023 |
Staffing | The Update Position Restriction Default Compensation task in Change Job will route to HR Partner or HR Contact based on member selection | 11/9/2023 |
Staffing | The Propose Compensation Hire step in the Add Additional Job business process will route to HR Partner or HR Contact based on member selection | 11/9/2023 |
Staffing | The To Do: Complete Form I-9 in Guardian and To Do: Complete Form I-9 Section 3 for Rehire in the Hire business process route based on member selection | 11/9/2023 |
Staffing | The Assign Roles to Worker and Offboarding Procedure steps in the End Additional Job business process will route to HR Partner or HR Contact based on member selection | 11/9/2023 |
Absence | The report "Time Off Balance for Terminated Employees" now includes prompts for Before/After Termination Date | 11/16/2023 |
Benefits | Enrollment Event Remarks are now enabled for Benefits Partners and System Benefits Support | 11/16/2023 |
Benefits | The 65+ Plan has been renamed to 65 Plus Medicare Advantage PPO effective January 1, 2024 | 11/16/2023 |
Compensation | Budget Partner and Payroll View Only roles are now able view Request One-Time Payment details | 11/16/2023 |
Recruiting | Managers will no longer receive inbox items and email notifications for the Screen step in the Recruiting business process based on member selection | 11/16/2023 |
Recruiting | The To Do: Manage Interview Settings in Job Requisition and Job Requisition Change business processes triggers based on member selection | 11/16/2023 |
Staffing | Pre-Employees now have access to Workday 60 days prior to their Hire Date | 11/16/2023 |
Staffing | Absence Partners will now receive the To Do: Move Time Off Balance when a Faculty changes to/from a 12 month Annual Work Period | 11/16/2023 |
Staffing | Absence Partners now receive either one or two To Dos in the Termination business process based on member selection | 11/16/2023 |
Staffing | The "View Open Positions" report has been updated to rename the column Pre-Hires Considered for Position Count to Position Incumbent Count | 11/16/2023 |
Benefits | Medicare eligible Retirees are no longer able to enroll in the A&M Care Plan | 11/30/2023 |
Payroll | The IRS Annual Contribution Limit for Medical Spending Accounts has increased to $3,200 for 2024 | 11/30/2023 |
Staffing | HR Partners will now receive an alert 30 days before an Employee's Flexible Work Arrangement expires based on member selection | 11/30/2023 |
Staffing | The Exit Survey has been updated to be in compliance with Senate Bill 17 | 11/30/2023 |
Talent | Succession Plan, Succession Pool, Talent Pool and Talent Review functionality has been enabled | 11/30/2023 |
Payroll | Payroll Partner will only receive the Assign Pay Group step in the Edit Position business process when Pay Rate Type is changed | 12/7/2023 |
Recruiting | Candidates selecting Other as the Recruiting Source will be prompted for additional information based on member selection | 12/7/2023 |
Staffing | Nationality and Citizenship Status will not be required in the Personal Information Change business process for Non-employee Benefits Only Employees (NEBOs) | 12/7/2023 |
Staffing | When a Non-Immigrant is rehired, HR Partner or HR Contact will now receive the Update Glacier step for Personal Information changes that are part of the Onboarding business process | 12/7/2023 |
Staffing | The Eligible for Rehire value will default to No for Involuntary Terminations with the reason of Death | 12/7/2023 |
Benefits | Retirees can no longer edit demographic information on an existing Dependent | 12/21/2023 |
Performance | The report "Performance Review Acknowledgement Audit" now has Fields: UIN, Employee Worker Type, Position Restriction, Manager and Manager Title from the performance review, Overall Rating, and Employee Comments. Additional Prompts to filter the report have been added | 12/21/2023 |
Recruiting | Notification to Candidates to complete a questionnaire related to "Other" as a recruiting source has been disabled | 12/21/2023 |
Cross-Application Services | The State Income Tax file for Ohio has been updated to include local tax amounts and locality information | 1/11/2024 |
Payroll | A new Memo Deduction has been created to exclude any wages paid for Overtime hours from the taxable wages for Alabama State Withholding | 1/11/2024 |
Benefits | New report "Disabled Dependents" is available for Benefits and Retiree Partners to view Dependent disability status | 1/18/2024 |
Payroll | The report "Pay Group does not Match Company" has been updated with instructions | 1/24/2024 |
Cross-Application Services | The report "Org Chart As Of" can now be exported for printing purposes | 1/25/2024 |
Benefits | The report "Business Process Events - Worker Staffing Details" now allows multiple Companies to be selected at once and has an optional prompt for Employee Type | 2/1/2024 |
Benefits | A new benefit card has been added to enrollment events for Employees who waive TAMUS medical coverage | 2/1/2024 |
Compensation | The report "Update Audit - Retro Payroll Results with Gross Up Pay Components" now includes a prompt to filter results based on the Process Entry Moment date | 2/1/2024 |
Payroll | Employees must have a job profile of Resident Advisor to receive a Resident Advisor Allowance | 2/1/2024 |
Absence | Time Off requests will no longer enter default scheduled hours | 2/29/2024 |
Benefits | Benefits Partners must add the Postdoctoral Fellow ID to allow eligible Postdoc Fellow Employees to enroll in benefits and be properly billed | 2/29/2024 |
Staffing | Pre-Employee-As-Self can now complete assigned tasks in the Flexible Work Arrangement business process | 2/29/2024 |
Talent | Employee-As-Self can now add the Jobs Hub app to the home menu | 2/29/2024 |
Talent | New Feedback Badges are now available to use in Workday: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service | 2/29/2024 |
Absence | Employees will receive notifications for upcoming State Comp Time forfeitures based on member selection | 3/7/2024 |
Benefits | Benefits Partners will now receive a To Do to contact Surviving Dependents of Employees losing eligibility for life insurance due to death | 3/7/2024 |
Benefits | Employees can now enroll in the Academic Health Plan plan if at least one of their jobs is a Graduate Student position | 3/7/2024 |
Staffing | HR Partners will receive a notification that the Edit Position Restrictions business process is complete based on member selection | 3/7/2024 |
Staffing | Create Position now limits the use of Graduate Assistant Job Profiles based on member selection | 3/7/2024 |
Staffing | Document Capture is now enabled in Guardian | 3/7/2024 |
Staffing | Alternative Document Review Procedure has been enabled in Guardian based on member selection | 3/7/2024 |
Staffing | Business Title is now included on the "Onboarding Status Summary" and "Employees with Additional Jobs" reports | 3/7/2024 |
Absence | The report "Sick Time Off Requiring Medical Note" now includes additional prompts based on the date a Time Off Event was submitted | 3/14/2024 |
Payroll | The report "Pay Calculation Results for a Period" now includes the Business Title field | 3/14/2024 |
Recruiting | The report "Find Workers" has been updated to remove the Age, Gender, and Race filters | 3/14/2024 |
Recruiting | The report "My Recruiting Jobs" now returns requisitions with a primary recruiter assignment | 3/14/2024 |
Recruiting | Managers and Search Committee members can bundle resumes from the Candidate grid | 3/14/2024 |
Staffing | Employees moving from an hourly to a salaried position will receive a notification to submit a final timesheet | 3/14/2024 |
Staffing | The EEO Alert in Hire, Change Job, and Add Additional Job no longer triggers for the Graduate Assistant - Teaching Job Profile | 3/14/2024 |
Staffing | The Offboarding Procedure To Do in End Contingent Worker Contract now routes to HR Partner or HR Contact based on member selection | 3/14/2024 |
Staffing | Work Relationship Ended has been added as a Reason for Involuntary End Contingent Worker Contract | 3/14/2024 |
Staffing | Retirement in Lieu of Involuntary Separation has been added as a Reason for Voluntary Termination | 3/14/2024 |
Absence | Notification to Absence Partners for sick time off over 3 days will now include a list of impacted Employees | 3/21/2024 |
Absence | The reports "Workers on Leave", "Workers Returning from Leave", and "Workers Returned from Leave" now include the UIN field | 3/21/2024 |
Benefits | Employees, Survivors, and Retirees over the age of 65 will now receive the notification "A&M Care - Notice of Creditable Coverage" when enrolling or disenrolling from the A&M Care medical plan | 3/21/2024 |
Benefits | The To Do "Benefit Change for 12/9 Employee" will now be sent only when the employee is in a 12/9 benefit group or has an active 12/9 Custom Other ID | 3/21/2024 |
Recruiting | The link to the Employee Benefits Guide has been updated in all offer letter templates | 3/21/2024 |
Recruiting | Recruiting Partners can now create Candidate Pools | 3/21/2024 |
Benefits | Employees, Retirees, and Surviving Dependents will receive a notification for Creditable Coverage 30 and 60 days prior to when they or their spouse turns 65 Employees, Retirees, and Surviving Dependents will receive a notification for Medicare Requirement on the first day of the month prior to when they or their spouse turns 65 | 3/28/2024 |
Compensation | Assign Costing Allocation business process now supports multiple Cost Center Approvers assigned on the account | 3/28/2024 |
Payroll | The Employer Paid Optional AD&D Benefit Plans listed below have been added to the deduction code AD&D -The Hartford - ER Contribution - Biweekly. Deductions will be taken for Employees enrolled in one of these benefit plans beginning on the April 5th pay date. Optional AD&D - The Hartford <=$25,000 - Employer Paid (Employee) Optional AD&D - The Hartford <=$25,000 - Employer Paid (Family) Optional AD&D - The Hartford Employer Paid (Employee) Optional AD&D - The Hartford Employer Paid (Family) | 3/28/2024 |
Recruiting | Manager has been removed from Offer business process steps based on member selection | 3/28/2024 |
Staffing | Military Status is no longer displayed on the Personal Information Tab of Workers that were converted from legacy systems to Workday | 3/28/2024 |