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|Area||Webinar Summary||Deck||Video||Q&A||Webinar Date|
|Staffing||Open Enrollment 2021 – Staffing Changes|
Summer staffing events with effective dates on or before September 1 can impact an Employee’s benefit plan. If you are adding an additional job, changing the pay frequency from biweekly to monthly, increasing or decreasing scheduled hours, or changing from 12-month to 9-month terms, this is the webinar for you. In this webinar, you will learn best practices and actions that are necessary when employment changes are effective the beginning of the fiscal year
Discuss various activities required for those who manage the annual merit process in Workday. These activities include entering merit awards, maintaining the merit pools, managing Employee participation, and using merit
|Workday Fundamentals||Workday Assistant|
Workday Assistant is a digital assistant chatbot designed to help you conversationally complete tasks and retrieve information within Workday. In this webinar, we will introduce Workday Assistant and provide an overview of its capabilities and demonstrate how you can easily navigate in Workday using Workday Assistant.
|Staffing||Faculty Tenure and Emeritus Status|
Overview of how Workday has been configured to be the official record of source for Faculty Tenure and Emeritus awards.
|Compensation||Processing One-Time Payments and Work Period Changes|
Overview on how to make sure to process one-time payment requests on time for payroll and what are the best practices. The options available to process one-time payments. Selecting an annual work period from list of options available and different scenarios for annual work period updates for both new hires and existing employees with extensions.
|Staffing||Change Job Template for Job Classification Changes|
Overview of the new Change Job Template functionality that allows authorized security roles to more easily perform Job Classification changes for the Worker.
|Performance and Goals||Utilizing Goals|
Overview of the different types of Goals, Managing Goals, and Archiving of Goals. Review of the Goal setting process and how it works with the performance review process.
Overview of the merit process with things that remain same and recent updates made. Details about upcoming Merit activities that need to be completed with recommended timelines.
Review the Termination and End Additional Job business processes and best practices for selecting reasons, closing the position, and designating eligible for rehire or not, and reports for insight into terminations and vacant positions. Also look at actions that touch payroll such as paying out vacation balances and death benefits.
Retiring from employment can be an exciting and challenging time for an employee. During this webinar, we’ll look at the business processes and best practices for terminating and retiring the employee in Workday. We will also look at actions that touch benefits and payroll activities.
Reviews best practices for extending appointments of Faculty and Graduate Assistants into the summer semester and the impacts on insurance coverage. Guidance is provide on best practice use of staffing and compensation and the collaboration needed between HR, Benefits and Payroll offices
|Performance and Goals||Performance|
Overviews the new performance review templates, the changes to the performance review process, updated security changes for talent partners and new report features
|Workday Fundamentals||Workday Release Preview 2021 R1|
Provides an overview of new features and changes within Workday coming March 13th
|Staffing||Correct Worker Start Date|
Discusses the new business process Request Worker Start Date Correction that allows authorized security roles to more easily respond to blocking events when correcting the hire date for a worker
|Staffing||Keeping Organizations Organized|
Overviews the different types and purpose of organizations in Workday. Covers best practices for creating and using supervisory organizations, the manager role, inactivation, and specific actions for contingent workers. Reviews reports to monitor your member’s organizational health, including the dreaded Supervisory Org Error Report
|Workday Fundamentals||Delegations and Reassignments|
Overviews the creation of delegations and requesting reassignments for business processes along with insight on managing inbox items in Workday. Reviewing existing delegations to make sure to create new delegations as needed. Moving business process requests forward with reassignments to get approvals on time.
|Staffing||Students as Employees|
Provides a comprehensive overview of how Workday has been configured to employ, pay and manage student workers.
|Performance and Goals||Performance Kick-Off and Updates|
Reviews the new performance review templates, the changes to the performance review process, updated security changes for talent partners and new report features.
|Staffing||Job Overlap Period|
This solution promotes a system-wide standard approach and maximizes efficiency when an employee is terminating in the future and a replacement employee is brought on board early for training and knowledge sharing
Overview of new Workday Functionality that simplifies and standardizes the process for collecting data for compensation surveys.
|Payroll||Preparing for Year-End Payroll|
Provides the tools available in Workday and the timeline of events for when all entries must be completed for creation and publication of the W-2s
|Staffing||Changing, Transferring, Promoting an Employee|
Compares the Change Job and Move Workers business processes, with best practices for editing details of the employee’s current job, transferring the employee to a different job, giving a promotion or simply moving the worker to a new boss.
A comprehensive insight into costing allocations starting from the basics and covering sub-process, approvals, auditing reports, and specific scenarios with examples.
|Workday Fundamentals||Monitoring Business Processes|
Detailed overview about business process definitions and framework with an insight on how to track and get answers to specific scenarios during your day-to-day activities in Workday using new Prism Dashboards.
|Time Tracking||Best Practices in Time and Absence|
Discusses processes and reports that help you proactively identify issues that need to be mitigated as well as resources to solve problems that arise
|Payroll||Processing Arrears in Workday|
Provides a general view of how arrears impacts Payroll processing.
|Workday Reporting||Discover People Analytics|
Highlights the new People Analytics dashboard under development
|Payroll||Workday 2020 R2 Spotlight on Payroll|
Overviews what to expect from Workday 2020 Release 2 focused only on payroll
|Workday Reporting||Discover the Pre-Payroll Dashboard|
Highlights the features of the new Pre-Payroll Dashboard available in Workday. Using this dashboard, you will be able to proactively find and address potential causes of retro payroll corrections and payroll cost transfers (PCTs) in FAMIS
|Workday Reporting||Discover the Event Analysis Dashboard|
Provides an overview of the new Event Analysis Dashboard available in Workday. Discusses how to review overall event completion times and bottlenecks as well as how you can view business processes with high send back or deny actions allowing you to take action to improve day-to-day work efficiency
|Workday Fundamentals||Workday 2020R2 Preview Webinar|
Overviews what to expect from Workday 2020 Release 2
|Staffing||Workday Staffing Pt 4: Report No Show|
Trains new HR support staff on how to address the situation when an employee does not arrive on the first day of work. Topics will include: impacts to recruiting, understanding various alerts, errors and notifications as well as using appropriate reporting to monitor the process
|Staffing||Workday Staffing Pt 3: Onboarding - Supporting the New Employee|
Takes you through the New Employee’s onboarding experience. Describes onboarding pitfalls to avoid and which issues impact benefits and retirement enrollment
|Workday Reporting||Discovering Workday Prism and People Analytics|
Overview of new dashboards built with Workday Prism and Workday People Analytics! This introductory webinar gives insight to these new features, provide basic terminology training, timelines for providing access to corresponding security roles, and review upcoming training resources
|Staffing||Workday Staffing Pt 2: Hiring New Employees|
Describes the Hire business process from beginning to end. Topics will include understanding how to appropriately complete details of the Hire such as Annual Work Period and Disbursement Period; Job Classifications and Costing Allocations
|Staffing||Workday Staffing Pt 1: Preparing for the Hire|
Provides best practices for starting a hire. Topics will include: learning to identify duplicate records and pre-hire records, finding no show and ineligible for hire records, correcting pre-hire records and marking the correct pre-hire for deletion.
|Absence Management||Request Absence|
Learn more about the Request Absence business process and how you can share with your Employees this efficient method for requesting time out of the office
|Benefits||Summer Staffing Changes Impact to Open Enrollment|
Discusses summer staffing events with effective dates on or before September 1 which can impact Open Enrollment for the Employee
|Recruiting||Spotlight on Search Committees|
Provides an overview of Search Committees and how they work, alternative methods to use Search Committees, as well as guidance on the process for assigning roles
Discusses the new Onboarding Dashboard that offers an effective way for new employees to integrate into their organization and enhances an employee's overall onboarding experience
Discusses various activities required for those who manage the annual merit process in Workday. These activities include, entering merit awards, maintaining the merit pools, managing Employee participation, and using merit reports
|Recruiting||Manage Interview |
Discusses how the interview stage within the Job Application business process will function differently for Managers, Recruiting Coordinators, and Recruiting Partners. Compares the old and new processes and provides relevant demos
Overviews the Payroll Reversal task, provides a demonstration of the process and discusses important details such as impacts to FAMIS
|Performance and Goals||Goals and Performance Reviews|
Provides a refresher on goals and the goal setting business process, archiving goals, and finding archived goals. Revisits the performance review process and discusses what a Talent Partner can do with a performance review
Reviews best practices for extending appointments of Faculty and Graduate Assistants into the summer semester and the impacts on insurance coverage. Guidance is provided on best practices for staffing and compensation as well as collaboration between Human Resources, Benefits and Payroll offices
|Merit||Merit 2020 Preview|
Previews updates made to the Merit Process including new reports, features, as well as options available to reduce the need for multiple entries during the Merit Process
|Recruiting||Recruiting Dashboard Enhancements|
Explores new features that allow you to view job requisitions, evergreens and recruiting processes with a finer granularity. Demonstrates how reports are pulled faster and easier using new tabs and enhanced filtering
|Workday Fundamentals||Workday Release Preview|
Provides an overview of what to expect from the new Workday release in March 2020
|Performance and Goals||Employee Development Items|
Discusses the Development Items feature in Workday which allows Managers and Employees to work together to create items to track the growth and development of an Employee’s knowledge, skills and abilities. Discusses the difference between Goals and Development Items, how to create and manage Development Items and review available reports
|Time Tracking||Assign Work Schedule|
Explains assigning and creating work schedules for an employee in Workday. The Assign Work Schedule business process was recently updated in December. Managers and Timekeepers can create a custom work schedule for the employee
|Time Tracking||It's About Time|
Provides information on functionality and new features related to timekeeping tasks. Discusses key terms, time entry template assignments and the basics for time entries, calculations, overtime and work schedules. Frequently asked questions and troubleshooting tips are also shared
|Payroll||Spotlight on Costing Allocations|
Explains how costing allocations are set up within Workday, the various levels of costing allocations, the key components of the task, and how costing allocations function with Workday and FAMIS
|Staffing||Spotlight on UINs|
Provides an overview of UINs, best practices for locating and using the correct UIN, as well as discusses the downstream impacts based on UIN selection and compares the UIN process for newly hired versus rehired employees
|Workday Fundamentals||Monitoring Business Processes|
Provides an overview of the business process framework, reviews business process definitions, demonstrates monitoring business processes, and gives insight into other monitoring resources
|Benefits||Ready to Retire|
Discusses a new process that allows Benefit Partners to verify TAMUS retirement eligibility and kick off the retirement process sooner. Employees will be able to make elections earlier before they retire and billing can begin more timely
|Workday Fundamentals||Spotlight on Security Roles|
Discusses security role use, assigning security roles, approving security role assignments, and the best practices for overall security role management. Two new roles are also reviewed
Discusses and defines the various job classifications, demonstrates how the job classification can be overridden at the position level, and discusses reports that can be used to identify job classifications