The primary responsibility of the payroll approver role is to give a final stamp of approval to the payroll for a workstation. He/she also has the ability to review all of the budget verification documents in the workstation, whether current or historical.
Before the payroll for a workstation/reporting period can be approved, all adlocs must have submitted their BVDs to payroll. When this has been done, the payroll approver will see a button allowing the submission of the workstation to BPP on his/her workstation listing screen:
For some workstations, the process of submitting BVDs to BPP can take several minutes. Therefore, Monthly Payroll runs the submission process in the background. Soon after clicking the submit button, the payroll approver will receive an email indicating the result of the background submission process. If the process was successful, his/her job is done.
In the unlikely event of a failure, the email will provide an error message telling the approver what went wrong. In some cases, he/she can simply re-submit the workstation to BPP. In others, corrections may need to be made to the BPP budget or personnel files. In still other situations, Monthly Payroll technical support must be involved.
BVD Problem Resolution
Note that, should an adloc’s BVD not be submitted, it is possible for the central administrator to cancel that adloc’s BVD so the rest of the workstation can be sent to BPP. Obviously this is an option of last resort and should be exercised only in an emergency.
Also, in the event that the payroll approver notices a problem with a particular BVD, he/she can return it to an active status for correction.