The new, online monthly payroll process was designed to be similar to the paper budget verification document process. Nevertheless, there are some important differences.
Changes to the Processing Schedule
BPP’s “BVD 1” and “BVD 2” processing schedule no longer applies to workstations/adlocs that use the Monthly Payroll application.
Within reasonable limits, Monthly Payroll central administrators can have their workstation configured to create BVDs whenever they are desired. Monthly Payroll will notify individual departments PRIOR to BVD creation.
Changes to Cross-Workstation PINs
Another small – but important – change has to do with how “cross-workstation” PINs are handled. To begin explaining this change, consider the scenario in which an employee with a E-workstation PIN works in an “02” (M-workstation) adloc.
In BPP’s paper BVD system, two paper BVD documents were created in this scenario. These BVDs were routed to the respective workstations. Each paper report included only those PINs belonging to the workstation in question.
Conversely, the new Monthly Payroll system does not do this. Instead, all PINs, regardless of workstation code, are part of a single BVD belonging to the adloc. With respect to the scenario described above, the 02 adloc’s BVD will contain all of the M PIN employees in the department AND the E PIN employee as well.
(This change affects fewer than 10 employees, a fact that made maintaining the paper system’s functionality cost prohibitive.)