In October, the Financial Systems Modernization project teams concentrated on refining plans for the go-live weekend of November 18 through 20. At the time of this update, activities on Friday, November 18, to initiate the launch include:
- Unloading mainframe data
- Migrating data
- Reconfiguring integrations
- Running technical health checks
- Running controlled business health checks
- Making transaction updates (any necessary daily cycles)
- Running a full business health check
- Leadership team go / no go decision
The factors that the leadership team will consider for their go / no go decision will be:
- Successful data conversion and validation
- FAMIS / Canopy is up, and batch jobs running successfully
- Internal team smoke testing of integrations
- Internal team and pilot users validate FAMIS / Canopy data entry
- Control-M final conversion; if no issues, move forward
- Point of No Return
- All Systems Go
The systems other than FAMIS / Canopy that will be affected during go-live weekend are:
- Workday will be available as usual, but integrations will not run until Sunday evening, November 20.
- AggieBuy and iPayments will be taken off of SSO for the weekend.
- Concur will be available, but no data will be updated.
- Business Objects will be available, but no data will be updated.
- Maestro will be available, but integrations will not run until Sunday evening, November 20.
- All integrations will run as normal on Sunday evening, November 20.
Change Management Initiatives for October included the release of the Replatformed FAMIS Go-Live Info Hub, a source of important information and updates for the replatformed FAMIS launch weekend. TrainTraq courses covering the new logon process and sort order and session timeout differences were also released this month. Connectivity validation was activated and utilized by users and a set of virtual townhall meetings were held to showcase the vital changes users will see with the replatformed system. Onsite visits with several A&M System members were completed, as were presentations to CFOs and CIOs.
Looking past the launch of the replatformed FAMIS, the new year working groups for Phase III of the Financial Systems Modernization project will initiate work on several objectives, including report rationalization, optimizing business processes, training, college and departmental requirements and needs, financial forecasting, and Business Office requirements. To meet these objectives, the project teams will be seeking A&M System member leadership.
Progress on the Annual Financial Report project with EGP and OneStream continues with progression of the pilot project progressing and daily loading of 2022 fiscal year data.