The Financial Systems Modernization project is an initiative to replace the legacy technologies behind FAMIS and to modernize the financial systems and processes used by members of the A&M System. Phase 2 of the project, replatforming FAMIS, will allow us to use a like-for-like process that minimizes disruption to end users. Phase 2 goes live in November 2022. It is important to note that the only significant change to FAMIS that end users will see at go-live is the method they use to log in to the system; all other activities will be essentially the same. The screens they use today will not change, and the ancillary systems they use today will not change. For example, AggieBuy, Concur, Workday, Laserfiche, Maestro, Canopy and IPayments will not change for the end user. Those systems have integrations with FAMIS that have been successfully tested throughout the project.
Although we are planning for minimal disruption, several activities are on the schedule to ensure end users understand the impacts that will affect their daily work:
- User Acceptance Testing (UAT) – January through July 2022 [COMPLETED]
- UAT was designed to allow end users to test the system and verify that it functions as expected. Over 100 end users across TAMUS logged in to the test system, performed daily tasks and logged any differences they encountered. UAT participants will be a resource at their campus or agency during the week of go-live to assist others that may need help with the initial login process.
- TrainTraq course for all FAMIS users
- TrainTraq courses are available for all FAMIS users. These courses explain the new logon process and the other minor differences users will see in replatformed FAMIS. For example, today in FAMIS on certain screens, alpha characters sort before numeric characters. In the replatformed FAMIS, numeric characters will sort first. Although this is a minor difference, it will be important for users to know.
Replatformed FAMIS Logon Procedure – 2114479
Sort Order and Session Timeout Changes in Replatformed FAMIS – 2114481
- TrainTraq courses are available for all FAMIS users. These courses explain the new logon process and the other minor differences users will see in replatformed FAMIS. For example, today in FAMIS on certain screens, alpha characters sort before numeric characters. In the replatformed FAMIS, numeric characters will sort first. Although this is a minor difference, it will be important for users to know.
- Three townhall web meetings are planned for October 2022 to provide information on changes and requirements before the new system goes live on November 21:
- A Technical Townhall on Friday, October 7, provided detailed information and technical requirements needed by campuses and agencies before go-live. The Technical Townhall included a demonstration of the new logon process and time for questions from the participants.
Presentation PowerPoint file (5.2 MB)
Recorded presentation videos (requires SSO login) - Two FAMIS User Townhalls on Friday, October 14 (Presentation PowerPoint file (4 MB) | Recorded presentation videos (requires SSO login)) and Friday, October 21 provided FAMIS users with detailed information on the changes they can expect and the technical requirements they will need before go-live. These townhalls also demonstrated the new logon process and include plenty of time for questions. The same information will be provided at both FAMIS Users Townhalls.
- A Technical Townhall on Friday, October 7, provided detailed information and technical requirements needed by campuses and agencies before go-live. The Technical Townhall included a demonstration of the new logon process and time for questions from the participants.
- If possible, project team members will travel to some TAMUS sites to meet with FAMIS users prior to go-live to share details with them and bring feedback back to the team.
- The Financial Systems Modernization project website continues to provide updated information.
Monthly email correspondence will be sent to all FAMIS users beginning in February 2022 to keep them updated on progress and inform them of upcoming activities.