The enhancements below were put into iBenefits on May 19th, 2011.
1. New look for iBenefits Welcome page. The welcome page has been simplified so that employees can more easily find the information they are looking for. New tabs across the top of the page allow the employee to see their current coverage , dependents, personal data, document list and beneficiaries at any time. New Employees will not have access to these tabs until their final document has posted.
2. New Reports
- Un-submitted AE documents lists all employees who made a change to their AE document but did not submit it. A filter allows the report to show only those document where the employee enrolled in a Spending Account.
- AE Spending Account Re-enrollment lists all employees with an AE document who are enrolled in a spending account in the current fiscal year but did not enroll on their AE document.
- New Employees with Posted Default Coverage shows employees who had default coverage posted in a certain time frame. This report was requested to help locate employees in need of Beneficiaries who are no longer appearing on the Missing Beneficiaries report.
3. Additions to existing reports. ADLOC number and name have been added to the “Missing Beneficiaries” report and the “New Employees approaching default Coverage” report.
4. Employees will not be allowed to enter coverage for a new spouse if they have coverage on a spouse on BPP. This situation has caused posting problems in the past and will now cause an error on the page. The employee will need to contact the HR office to drop the current spouse from BPP before they can add coverage for the new spouse on iBenefits.
5. Allow New Employees to be entered in iBenefits up to 45 days after employment date. The previous limit was 20 days.
6. New error: Enrolled in benefits on BPP, cannot waive coverage. This will occur when a new Employee document waiving all coverage attempts to post after default coverage has posted. It will usually impact employees who are SGIP-on-start who are late in waiving coverage. Processors should determine if the SGIP-on-start designation was accurate and correct on BPP if needed.
7. FY 2012 rates for Optional Coverages have been updated. Medical rates are still all shown with FY 2011 values.
8. Dependent Documentation Requirements. The Dependent Add/update page has been modified to enforce new dependent documentation rules. Dependents dropped from coverage as a result of the Dependent Audit will not be allowed to add coverage without supplying documentation. The page has been re-arranged and when required, will now show the type of documentation needed for the specific dependent.
The dependent documentation process will work like the current iBenefits process for adding grandchildren or disabled children. When coverage is added to a dependent in need of documentation, the “Documentation Required“ field on the Dependent add/update page, will flip to “yes”. When the processor receives the correct document(s) from the participant, he/she will enter the date the documentation was received. Once that date is entered, the dependent coverage will be allowed to post to BPP. The participant will be able to add coverage for the dependent at any time, but the dependent will show on the document as “invalid” until the processor verifies the documentation and enters the date.
iBenefits documents with dependents requiring documentation will be allowed to Submit and Post. However, the dependents missing documentation will not be sent to BPP. iBenefits documents with verified dependent documentation will update the documentation flag and date in BPP through the usual post processes.