The following changes have been made to iBenefits for the June 27th, 2013 release.
Processing or Rule Changes
- New Employee Enrollment documents will now post to BPP on the earlier of 14 days prior to the earliest coverage start date, or the last day of the 60-day enrollment window. (Previously, it would post on the earlier of 21 days prior to the earliest coverage start date, or the last day of the 60-day enrollment window.) This will allow up to an additional 7 days to provide and verify dependent documentation.
- Per the Affordable Health Care Act, the health care spending account maximum has been reduced to $2,500 annually, and will be verified accordingly on entry
- Emails for New Employee Enrollment Reminders and Pending Dependent Documentation will now be sent on the night of the iBenefits document creation, and then every 7 days thereafter (if applicable).
Minor Page Changes
- Current Coverage, Dependent tab: if the dependent is enrolled with a future start date, the coverage(s) he/she has will be displayed with the start date instead of displaying “None” until the coverage is in effect. If the coverage is currently effective, simply the coverage type will be displayed. For example: “Medical (starts 10/30/2013), Dental, Vision”
- Dependent Details page, when the dependent certification type was blank, show the help icon that points to the general dependent documentation information, instead of the blank link that now shows
- Dependents tab for Posted documents, the View Documents button will not show if there are no documents that have been uploaded
- Verifying Dependent: if there have been no uploaded documents, and the processor attempts to verify the dependent, a checkbox along with red text will appear. iBenefits will force the processor to check the box indicating that he/she acknowledges that the paper documents have been otherwise viewed and approved.
- Uploaded Dependent Documents alert page: there is now only one “View” button that will take the processor to the uploaded documents page, regardless if there is one or multiple documents.
- Life Insurance Details Screen now shows the OL Multiplier along with the coverage amount after the document has been Posted. Previously, only the coverage amount was shown. Since Minnesota Life approves a salary multiplier instead of coverage level this will aid in entering life coverage when the E of I approval is received after the document is Posted.
- Benefit Overview page:
- More Detail section now shows the employee’s Medicare Status as it is on BPP
- Long Term Care coverages have been removed
- Edit Medical: If the 65+ plan is selected, a note is displayed indicating Medicare coverage is required. Refer to the new Medicare Status in the “More Details” section to see the participant’s current Medicare status.
- Page 2 of 4 (Dependent Coverage) in the new employee wizard had text modified to include more verbiage about Required Dependent Documentation
- Dependent not verified email: the first line has been changed to: This email is to alert you that you have an iBenefits document with one or more unverified dependent(s).
- New Employee Enrollment reminder email: this email is shared by multiple document types (AE, ND, NE) the text is generic in nature and is now as follows:
Important Notice: You have created a document in iBenefits that has not been submitted. If you created a New Employee Document, unless you submit this document, you will be enrolled in default coverage, the cost will be deducted from your pay, and you may be designated as a tobacco-user. If you created an Annual Enrollment Document, last year’s elections will be continued into this coming year unless you return to iBenefits and submit your document.
- NE Confirmation letter has renamed the Participant Cost column to Participant Monthly Cost, and the Employer Contribution column to Employer Monthly Contribution
- When assigning a UIN to a child who is of a multiple birth, the multiple birth flag was being reset to false and resulted in the UIN discrepancy not being resolved. This has been corrected.