The Project Helios Executive Sponsor Committee meets on Tuesday.
The Maestro Steering Committee meets on Wednesday.
DIR recently sent out the following email to IRMs. If you are currently using or has experience with off-the-shelf products of this nature, they would love to speak with you:
We are looking into the possibility of implementing a product which enables end-users or non-programmers to create, modify, and publish forms online while integrating with existing system. During our planning phase, we would like to learn about other agencies’ implementations. Some of the features of the product we believe should be considered include:
- Integrates with our existing applications and Oracle-based access control system
- End-user configurable or customizable (no programmers needed)
- Collects and validates data (based on complex business rules)
- Responsive Design that functions on devices ranging from desktops to smartphones
- Reads existing data repositories to assist with pre-population of existing data (and to assist in data validation)
- Writes data to existing data repositories (Oracle or other databases or Mainframes).
If you have implemented and are currently using, or if your team has experience with off-the-shelf products of this nature, may we set some time up to discuss? Just reply directly to email@example.com with contact information and we will be in touch.
System-Wide Contracting News
Current System-wide Contracts
- Access Data provides members with preservation hold software. (in annual assessment)
- Banner COE provides members with Banner-related services under a master contract (discretionary)
- Cisco SmartNet (discretionary)
- Diligent provides board portal functionality for all members. (discretionary)
- Duo provides two-factor authentication for all members. (discretionary)
- Hootsuite will enable members to manage social networks, schedule messages and measure social media from a dashboard under a master contract. (discretionary)
- Modo Labs provides mobile application development support for all members. (discretionary)
- Proofpoint email filtering and data loss prevention tools are available for all members. (in annual assessment)
- Security Operations Center (in annual assessment)
- Siteimprove checks web pages, every five days, for spelling, grammar, broken links and accessibility. The cost is 54 cents per web page per year. Any member interested in adding this service need to contact me directly. (discretionary)
- StealthWatch provides cyber security monitoring for all members. (in annual assessment)
- Syncplicity licensing is available for all members. (in annual assessment)
- WebEx is available to all members. Faculty/administrators can obtain licenses at the low cost of $1.44/month/license. (discretionary)
- WebQA is the TAMUS approved Freedom of Information Act (FOIA) solution for all members. (in annual assessment)
System-wide Contracts Under Development
- Comevo will provide members with online orientation software services (discretionary contract).
- Docusign will provide members with electronic signature and related workflow capabilities under a master contract (discretionary contract).
- Examity will provide members with on-line proctoring services under a one-year master contract (discretionary contract). If you are interested in looking at the proposal, I can forward it to you.
- ProctorU will provide members with on-line proctoring services under a one-year master contract (discretionary contract). If you are interested in looking at the proposal, I can forward it to you.
- Respondus will provide members with on-line proctoring services under a one-year master contract (discretionary contract). If you are interested in looking at the proposal, I can forward it to you.
Project Helios (Workday)
- The functional team continued updating the A&M System’s process workbooks, which document the process flows, steps and outputs, security roles, notifications, regulatory and legal requirements, reports and open items for each process group and began working on parking lot items identified during the Prototype 1 reviews.
- Configuration of our second prototype (Prototype 2) continued.
- The data conversion team began preparing to load data into Prototype 2.
- The functional and security teams began a detailed review of the security roles that determine which processes and data can be seen when you log in Workday. When complete, everyone receiving a paycheck or benefits from the A&M System will be matched with the security role(s) that make sense for the work they need to do in Workday.
- Minnesota (September 12-13)
- Dallas (September 15th)
- Seattle (September 16th)