The Administrative Computing Council meets at 1:00 p.m. on Monday, October 3rd.
Presidio will be in the System Offices meeting with Finance to hammer out the billing for 2017. The meeting will be held on Tuesday.
The next CIO Chat will be on Tuesday, October 4th at 4:00 p.m.
The Service Now Steering Committee will be meeting on Wednesday, October 5th at 8:30 a.m.
There will be a special IT Forum on Security. This Forum will be meeting in Rudder on Wednesday, October 5th at 3:00 p.m.
The Digital COE Committee will be meeting on Thursday, October 6th at 10:30 a.m.
The following edited email was distributed to ITCHE members last week related to TAC 203 and e-sign/digital signatures. More information will be made available as the discussion continues.
“ If an IHE decides to do either e-sign or digital signatures then EITHER you abide by DIR rules or you have your own rules/procedures. EC 51.9336 is what gives us the ability to have our own rules/procedures. The language of 51.9336 does not “exempt” IHEs from the DIR rules adopted under Chapter 322, Business and Commerce Code. On the other hand, it does clearly empower an institution to “determine whether, and the extent to which, the institution or system will send and accept electronic or digital signatures to and from other persons” and to adopt the institution’s own rules and procedures. The difference between an outright exemption of an IHE and the power of an IHE to have its own prevailing rules and procedures is subtle, but the way the statute works is that if an IHE has not adopted its own “rules and procedures” the DIR rules apply. This prevents a vacuum; either the IHE rules and procedures apply or the DIR rules apply, but one or the other always governs. It is in the interest of each IHE to have its own rules and procedures, adopted with some degree of formality, even if constituted merely as a written policy implemented through an officer exercising delegated authority. This is an issue on which an IHE should have a written policy, if for no other reason than to adequately inform the parties with whom the IHE conducts business. If it has a written policy, it will have exercised the authority granted by 51.9336 and 1 TAC 203 will not apply. The policy should contain a statement such as, “In accordance with Section 51.9336, Education Code, this policy governs the extent to which the university will send or accept electronic or digital signatures or otherwise create, generate, communicate, store, process, use, and rely on electronic or digital signatures, and the rules of 1 TAC 203 do not apply.”
System-Wide Contracting News
Current System-wide Contracts
- Access Data provides members with preservation hold software. (in annual assessment)
- Banner COE provides members with Banner-related services under a master contract (discretionary)
- Cisco SmartNet (discretionary)
- Diligent provides board portal functionality for all members. (discretionary)
- Duo provides two-factor authentication for all members. (discretionary)
- Hootsuite will enable members to manage social networks, schedule messages and measure social media from a dashboard under a master contract. (discretionary)
- Modo Labs provides mobile application development support for all members. (discretionary)
- Proofpoint email filtering and data loss prevention tools are available for all members. (in annual assessment)
- Security Operations Center (in annual assessment)
- Siteimprove checks web pages, every five days, for spelling, grammar, broken links and accessibility. The cost is 54 cents per web page per year. Any member interested in adding this service need to contact me directly. (discretionary)
- StealthWatch provides cyber security monitoring for all members. (in annual assessment)
- Syncplicity licensing is available for all members. (in annual assessment)
- WebEx is available to all members. Faculty/administrators can obtain licenses at the low cost of $1.44/month/license. (discretionary)
- WebQA is the TAMUS approved Freedom of Information Act (FOIA) solution for all members. (in annual assessment)
System-wide Contracts Under Development
- Comevo will provide members with online orientation software services (discretionary contract).
- Docusign will provide members with electronic signature and related workflow capabilities under a master contract (discretionary contract).
- Examity will provide members with on-line proctoring services under a one-year master contract (discretionary contract). If you are interested in looking at the proposal, I can forward it to you.
- ProctorU will provide members with on-line proctoring services under a one-year master contract (discretionary contract). If you are interested in looking at the proposal, I can forward it to you.
- Respondus will provide members with on-line proctoring services under a one-year master contract (discretionary contract). If you are interested in looking at the proposal, I can forward it to you.
Project Helios (Workday)
- Several members of the project team attending Workday’s annual user conference (Workday Rising) in Chicago.
- The data conversion team continued loading data into Prototype 2.
- Member reviews of Prototype 2 are being scheduled.
- The security team continued to work on the process for how members will match everyone receiving a paycheck or benefits from the A&M System with the security role(s) that make sense for the work they need to do in Workday.
- Several visits to the A&M campus.