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CIO Update for the Week of July 25

In looking at the calendar for the week of July 25th, the following items of general interest are worth commenting on:

News

New

  • The review sessions of the first Prototype of Workday HCM start this week (see below).

System-Wide Contracting News

Repeats

  • Current System-wide Contracts

    • Access Data provides members with preservation hold software. (in annual assessment)
    • Banner COE provides members with Banner-related services under a master contract (discretionary)
    • Cisco SmartNet (discretionary)
    • Diligent provides board portal functionality for all members. (discretionary)
    • Duo provides two-factor authentication for all members. (discretionary)
    • Hootsuite will enable members to manage social networks, schedule messages and measure social media from a dashboard under a master contract. (discretionary)
    • Modo Labs provides mobile application development support for all members. (discretionary)
    • Proofpoint email filtering and data loss prevention tools are available for all members. (in annual assessment)
    • Security Operations Center (in annual assessment)
    • Siteimprove checks web pages, every five days, for spelling, grammar, broken links and accessibility. The cost is 54 cents per web page per year. Any member interested in adding this service need to contact me directly. (discretionary)
    • StealthWatch provides cyber security monitoring for all members. (in annual assessment)
    • Syncplicity licensing is available for all members. (in annual assessment)
    • WebEx is available to all members. Faculty/administrators can obtain licenses at the low cost of $1.44/month/license. (discretionary)
    • WebQA is the TAMUS approved Freedom of Information Act (FOIA) solution for all members. (in annual assessment)

     

  • System-wide Contracts Under Development

    • Docusign will provide members with electronic signature and related workflow capabilities under a master contract (discretionary contract).
    • Examity will provide members with on-line proctoring services under a one-year master contract (discretionary contract). If you are interested in looking at the proposal, I can forward it to you.
    • ProctorU will provide members with on-line proctoring services under a one-year master contract (discretionary contract). If you are interested in looking at the proposal, I can forward it to you.
    • Respondus will provide members with on-line proctoring services under a one-year master contract (discretionary contract). If you are interested in looking at the proposal, I can forward it to you.

Projects

New

  • Project Helios (Workday)

    • Configuration of our first prototype (Prototype 1) completed.
    • Final preparation for the Prototype 1 Review Sessions completed. The review sessions will be held from July 26 through August 25 and will allow the Business Process Workshop SMEs to see the Workday solution they designed during the workshops.
    • The integrations team completed the design of the 12 Common Transform/Data Warehouse files.
    • The benefits team continued to work on the Insurance Billing RFP. A decision will be reached by the end of July.
    • Discussions began to define the organizational structure of the post go-live Workday support team.
    • Retiring our current HR / Payroll tools: The “Payroll Accounting Link” team finalized their development schedule and resource needs.

SCIO Trips/Visits

  • Kansas City (July 25-27)
  • Dallas (July 28-29)