Texas A&M’s ITAC meets on Thursday.
The Quarterly Meeting of the System IT Accessibility Sprint and EIRAC meets on Friday.
The Maestro Steering Committee meets on Friday.
For those not at Texas A&M, Dee Childs shared the following note the week before July 4th:
I am pleased to share an updated version of the Texas A&M University IT Governance Framework. This version incorporates input from the Council of Deans, IT Governance town hall attendees, the university-wide IT Governance survey, and direct interaction with numerous individuals across the university. Overall, the response from the campus was enthusiastically optimistic for embarking on a collaboratively driven strategic IT roadmap for our University.
The updated version is now available and is accompanied by a list of 34 stakeholder requests. Each request was carefully reviewed, and a decision and response offered for each. Notably, more faculty have been added across the framework, College IT representatives will be appointed, and clarity was provided on the charge of each committee.
A plan to implement the framework will be developed this summer, with the first IT Governance event to occur early in the fall. This event will acclimate new IT governance appointees to the framework, allow them to establish relationships with other appointees, and initiate the first committee meetings. Together, these committees will define and recommend strategic initiatives to move the university toward operational and strategic excellence.
I am extraordinarily grateful for the feedback received throughout the framework development process. IT governance serves many purposes, most meaningfully, to allow the entire university community to unite on common goals for excellence in alignment with our President’s imperatives of transformational learning, discovery and innovation, and impact. I look forward to partnering with the university community to better align IT with the mission of Texas A&M.
System-Wide Contracting News
Current System-wide Contracts
- Access Data provides members with preservation hold software (in annual assessment)
- Banner COE provides members with Banner-related services (discretionary)
- Cisco SmartNet (discretionary)
- Comevo provides members with online orientation software services (discretionary contract)
- Diligent provides board portal functionality for all members (discretionary)
- Docusign provides members with electronic signature and related workflow capabilities (discretionary)
- Duo provides two-factor authentication for all members (discretionary)
- Examity provides members with on-line proctoring services under a one-year master contract (discretionary contract)
- Hootsuite enables members to manage social networks, schedule messages and measure social media from a dashboard (discretionary)
- Laserfiche provides members with the digitization of documents, the automation of records processing, storage retrieval, security and archiving (discretionary)
- Modo Labs provides mobile application development support (discretionary)
- ProctorU provides members with on-line proctoring services under a one-year master contract (discretionary contract)
- Proofpoint email filtering and data loss prevention tools (in annual assessment)
- Siteimprove checks web pages, every five days, for spelling, grammar, broken links and accessibility. The cost is 54 cents per web page per year. Any member interested in adding this service need to contact me directly. (discretionary)
- Syncplicity licensing is available for all members (in annual assessment)
- WebEx is available to all members. Faculty/administrators can obtain licenses at the low cost of $1.44/month/license. (discretionary)
- WebQA is the TAMUS approved Freedom of Information Act (FOIA) solution for all members (in annual assessment)
System-wide Contracts Under Development
- Captioning Services will provide members with closed caption, transcription and subtitling solutions to make video accessible, searchable, SEO-friendly and more engaging
- On-line Course Evaluation Services will provide members with tools that allow students to evaluate academic courses (including instructors). Vendor demos have been completed.
- Learning Management Systems Six responses were received; Evaluation of the responses begins this week.
- Proctoring Solutions RFP has been drafted and is being reviewed by OGC
- Maxient will provide members with a tool to manage student discipline, academic integrity and Title IX matters
Workday (Project Helios)
- The team continued to close System Integration Testing defects.
- The second cycle of Payroll Compare testing kicked off June 26.
- User Acceptance begins Tuesday, July 11. TEES, TEEX and TTI will be the first members interacting with the A&M System’s Workday solution.
- Workday continued Performance Testing our Workday solution; testing continued on Payroll, Time Tracking and Reporting and will continue through July.
- Business process coaches will begin meeting with each member July 10. HROs are identifying a Workday Champion for their institution or agency who will meet face-to-face with their coach every other week. Coaching continues through October 6.
- TAMU (July 14th)