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CIO Update for the Week of Feb 6

It is Board Week! Plus, there are numerous important meetings set for this very busy week. In looking at the calendar for the week of February 6th, the following items of general interest are worth commenting on:

News

New

  • There is a CIO Chat on Tuesday at 4:00 p.m.

  • The CEOs and Presidents meet with the Chancellor on Wednesday.

  • The Academic Technology Council meets on Wednesday.

  • Texas A&M’s ITAC meets on Thursday.

  • There is a meeting with large universities implementing Workday on Thursday.

  • The Board of Regents meets on Thursday and Friday.

  • The Administrative Computing Council meets on Friday.

  • The February 20-22 Texas A&M University System Technology Summit gives you the chance to mix and match almost 50 sessions (including Workday @ the Texas A&M University System, What the Auditors Look For, and Project Scheduling 101) across six tracks, while enjoying valuable networking with colleagues from across the system. The hotel block closes January 30, so register today!

System-Wide Contracting News

Repeats

  • Current System-wide Contracts

    • Access Data provides members with preservation hold software (in annual assessment)
    • Banner COE provides members with Banner-related services (discretionary)
    • Cisco SmartNet (discretionary)
    • Comevo provides members with online orientation software services (discretionary contract)
    • Diligent provides board portal functionality for all members (discretionary)
    • Docusign provides members with electronic signature and related workflow capabilities  (discretionary)
    • Duo provides two-factor authentication for all members (discretionary)
    • Examity provides members with on-line proctoring services under a one-year master contract (discretionary contract)
    • Hootsuite enables members to manage social networks, schedule messages and measure social media from a dashboard (discretionary)
    • Modo Labs provides mobile application development support (discretionary)
    • ProctorU provides members with on-line proctoring services under a one-year master contract (discretionary contract)
    • Proofpoint email filtering and data loss prevention tools (in annual assessment)
    • Security Operations Center (in annual assessment)
    • Siteimprove checks web pages, every five days, for spelling, grammar, broken links and accessibility. The cost is 54 cents per web page per year. Any member interested in adding this service need to contact me directly. (discretionary)
    • Syncplicity licensing is available for all members (in annual assessment)
    • WebEx is available to all members. Faculty/administrators can obtain licenses at the low cost of $1.44/month/license. (discretionary)
    • WebQA is the TAMUS approved Freedom of Information Act (FOIA) solution for all members (in annual assessment)

     

  • System-wide Contracts Under Development

    • Qualtrics will provide members with software to manage the entire customer experience – from surveys, to insights and to action. A proposal has been distributed for review.

     

Projects

New

  • Workday (Project Helios)

    • Prototype 2 was accepted by all members through their HRO and CFO.
    • The system integration testing team continued to focus on defining the end to end scenarios that will be tested and working with members to identify their testing representatives.
    • The project team continued preparing for several upcoming Town Halls to update members on Workday. Town Halls are scheduled in San Antonio (Feb 7), College Station, (Feb 27, 2 events) and Stephenville (Mar 3). Please contact your HRO for more information.

SCIO Trips/Visits

  • No trips scheduled for this week.