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CIO Update for the Week of Apr 13

Welcome to week #5 (I revised my numbering) of the state-wide shelter in place. For the week of April 13, the following items of general interest are worth commenting on:  

News

New

  • The System Offices will be staffed with only essential personnel through the end of April

  • Governance meetings this week: The TTVN Advisory Board meets Friday at 1:30 p.m.

  • K5 Consulting is offering three sets of products/services that may be of interest to the members of the A&M System: rhe first (they charge $0 for their services) may be of interest to the CIOs and the CFOs; the second may be of interest to student affairs; the third may be of interest to risk management and compliance

    Contact K5 directly if you want to speak with them: Kevin Wilson, Founder and CEO, kevin@k5consulting.co

    1. NET(net) – Helps Clients all over the world cost & value optimize their technology portfolio spend
    2. Walkabout Classroom –  a digital classroom making presence possible: higher engagement = better student outcomes
    3. Campus Confidential – Create a Safe, Compliant and Ethical Campus – Campus Confidential is an online and mobile platform to provide students, faculty, campus staff, visitors and contractors a Confidential and Anonymous system to report incidents; tt includes a Case Management solution to help quickly and effectively investigate and resolve cases

     

In Process

  • RELLIS contracts

    • Contract negotiations for network services at RELLIS with AT&T/ Cisco (RELLIS NaaS) and for data center services at RELLIS with RCDRC continue

     

  • Captioning, transcription, streaming and experience management contracts

    • A captioning RFP has been released: Solicitation Description: The Texas A&M University System (“A&M System”) Office of Information Technology (“IT”) has a need to acquire captioning products and services (“Captioning”) to ensure we have the best available tools and services for our faculty and students to improve their teaching and learning processes. In addition, A&M System IT wishes to insure the solution is robust enough to meet the Captioning needs of the A&M System and its members(“Member” as listed in Section 1.2) with a sustainable and economically viable process. A&M System is seeking proposals to select RESPONDENTS to provide the Captioning solution as described in Section 3.It is the intent of this RFP to establish Master Agreements with more than one qualified RESPONDENT for the requirements listed. These Master Agreements will allow each Member the discretion to adopt the Captioning solution according to its needs

System-Wide Contracting News

In Process

  • A&M System-wide Contracts Under Development

    • Interfolio is a self-service web database program that allows faculty (or staff) to use the Internet to maintain their teaching, research, and service records; the System Offices received a proposal for a system-wide agreement based on current use by TAMU and PVAMU, but is waiting for the HCM Academic Management Discovery project to make a recommendation on a system-wide tool
    • Qualtrics provides feedback from customers, employees and students; the System Offices has agreed to a system-wide agreement beginning September 1; details to come

Repeats

  • Current A&M System-wide Contracts

    • Access Data provides members with preservation hold software (in annual assessment)
    • Adobe provides members full Creative Cloud suite and Adobe Pro software tools (discretionary)
    • Banner COE provides members with Banner-related services (discretionary)
    • Blackboard provides a cloud-based learning management system option to members (discretionary)
    • Canvas provides a cloud-based learning management system option to members (discretionary)
    • Class Climate (Scantron) provides members with tools that allows students to evaluate academic courses and instructors (discretionary)
    • D2L provides a cloud-based learning management system option to members (discretionary)
    • Diligent provides board portal functionality for all members (discretionary)
    • DocuSign provides members with electronic signature and related workflow capabilities (discretionary)
    • Duo provides two-factor authentication for all members (discretionary)
    • Examity provides members with on-line proctoring services under a one-year master contract (discretionary contract)
    • eXplorance provides members with tools that allows students to evaluate academic courses and instructors (discretionary)
    • GovQA (WebQA) is the TAMUS approved Freedom of Information Act (FOIA) solution for all members (in annual assessment)
    • Guardian I-9 (LawLogix) provides members with electronic I-9 compliance verification (discretionary).
    • Hootsuite enables members to manage social networks, schedule messages and measure social media from a dashboard (discretionary)
    • IOTA Solutions provides members with tools that allows students to evaluate academic courses and instructors (discretionary)
    • Laserfiche provides members with the digitization of documents, the automation of records processing, storage retrieval, security and archiving (discretionary)
    • Modo Labs provides mobile application development support (discretionary)
    • Navex provides members with a ethics and compliance management (discretionary)
    • Oracle provides members with a shared hardware/software platform to host Oracle-based applications (discretionary)
    • Portfolium provides students and recent graduates with the ability to connect with businesses and employers using previous academic work and projects to supplement their communication (discretionary)
    • ProctorU provides members with on-line proctoring services under a one-year master contract (discretionary)
    • Proofpoint email filtering and data loss prevention tools (in annual assessment)
    • Siteimprove checks web pages, every five days, for spelling, grammar, broken links and accessibility for 54 cents per web page per year (discretionary)
    • Smart Net (Cisco) offers members equipment maintenance (discretionary)
    • SmartEvals (Gap Technologies) provides members with tools that allows students to evaluate academic courses and instructors (discretionary)
    • Syncplicity licensing is available for all members (in annual assessment)
    • WebEx online collaboration and meeting software is available to all members at the low cost of $1.44 per month per license (discretionary)
    • Zoom online collaboration and meeting software provides members with an alternative to WebEx, GoToMeeting and Adobe Connect

     

SCIO Trips/Visits

  • No trips scheduled this week (or for the foreseeable future)