The initial step is to obtain access to UIN Manager by following the usual role request process for a Single Sign-On application.
Once you are authorized to use UIN Manager, creating a UIN is a straightforward process that does require attention to detail.
Assigning multiple UINs to an individual causes significant extra work for administrators of HR, payroll, student, and other IT systems. Take the time to do it right. It will save everyone involved time in the long run.
Search the UIN database for the person for whom you wish to obtain a UIN. Many individuals, particularly new student workers, already have a UIN. Enter the individual’s name, Social Security Number (if known), date of birth, and gender and search for the person.
Note that SSN plays a significant role in finding a person’s pre-existing UIN. If you know the SSN or can obtain it, do so.
If the individual can be uniquely identified, UIN Manager will display the UIN information already on file. In this case, nothing more need be done.
If the individual can’t be uniquely identified, UIN Manager will display one or more individuals already on file with similar names, dates of birth, and genders. Examine each of the existing UINs closely. If one of them might be the person you are looking for, select that UIN and compare the data you searched for to the data on file in UIN Manager. Do this for each likely match.
If one of the suggested matches is the person you are searching for, nothing more need be done unless a correction needs to be made to the person’s data, which can be done in UIN Manager. Learn how to update UIN data in UIN Manager.
If none of UIN Manager’s suggested matches is the person you are looking for, click the button to create a new UIN using the information you entered.
UIN Manager will then prompt you to enter the person’s information EXACTLY as you entered it the first time. Take care to re-enter the information exactly as before. When you save this data, the new UIN will be created.