Overview & Benefits
In response to the Deloitte Audit and recommendations of the Chancellor of The Texas A&M University System, an A&M System-wide IT Governance and Collaboration Framework has been developed.
IT affects everyone in the Texas A&M System. Input and buy-in from stakeholders is necessary for providing IT services and resources that faculty, students, staff, and researchers need to work effectively. This feedback also helps technology workers connect with the mission of their university or agency and helps them provide services that meet member goals.
Members should implement their own governance framework in the ways that make the most sense for them to create a transparent decision-making system for technology services involving accountability to their university or agency and the faculty, students, staff, researchers and customers who depend on those technologies.
Benefits of A&M System IT Governance and Collaboration
Leverage Existing Solutions
- Decrease duplicative efforts and identify opportunities to leverage solutions that other members are already using
Gain Access to Expertise & Lessons Learned
- Acquire insight, expertise and lessons learned from other members
- Leverage economies of scale to cut project costs or pursue a master contract for premium pricing
A&M System IT Governance and Collaboration Framework
The A&M System IT Governance and Collaboration Framework Development Team is now active with all members participating.
For more information on the A&M System and IT Governance and Collaboration framework, please contact the CIO of any Texas A&M University System member.
Purpose, Values & Responsibilities
A&M System IT Governance Purpose, Values and Responsibilities
The purpose of a collective IT governance and collaboration structure for the A&M System is to create an environment where consensus and collaboration are possible between all A&M System members. IT governance helps engage stakeholders throughout the IT lifecycle, soliciting input and disseminating information as appropriate to stakeholders and decision makers.
For the A&M System, an organization with many members independently making decisions every day, these behaviors center around the concepts of collaboration and communication. Consequently, the vision of IT governance throughout the A&M System is to ensure three important core values: transparency, accountability and stewardship:
Responsibilities for IT governance are necessarily divided between the IT governance frameworks at the A&M System and the governance frameworks at its members. The focus of a collective governance and collaboration framework at the A&M System level is on coordination and collaboration; member governance frameworks focus on decision-making:
The Texas A&M University System IT Governance Framework will be Responsible for:
- Establishing and communicating a system-wide IT vision that supports institution or agency mission and goals
- Establishing an efficient communication structure that enables effective coordination amongst System members
- Establishing set of policies and practices that at a minimum encourages effective IT across the System in concert with applicable state regulations
- Establishing criteria to determine when information systems are best delivered and managed at the System level rather than by individual members
- Establishing a minimum set of policies and practices to guide the governance of collaborative projects shared between members
IT Governance Framework at A&M System Members will be Responsible for:
- Establishing and communicating an organization-wide IT vision that supports the mission and goals of the institution or agency, and complements the vision outlined by the system
- Ensuring that IT leadership collaborate with organizational leadership concerning the strategic direction of the institution or agency
- Ensuring that IT priorities are aligned with the member’s mission, strategy, and business goals
- Establishing a structure to set IT priorities (including budgeting and funding) with appropriate stakeholder input
- Ensuring that all appropriate stakeholders are engaged throughout the IT lifecycle, and that input is solicited and feedback is provided
- Providing clear and measurable metrics regarding the progress and status of institution- or agency-wide IT projects
- Establishing IT rules for the institution or agency in concert with applicable state and federal regulations and system rules
- Defining technical standards, procedures, and best practices for the institution or agency in concert with applicable state and system policy
When information resources or services are delivered and managed at the system level, A&M System IT is accountable for the responsibilities listed under “A&M System Members”.
How It Works
Collaboration and Sharing Information
Collaboration is a core element of the A&M System IT Governance and Collaboration framework. Members bring projects and business issues to the appropriate Strategic Technology Council.
Member-Driven Information Sharing Process
Exploratory Information-Sharing Process