As part of the Year End close, FAMIS runs a YR217 job for each Member to create AP accrual entries in
FAMIS. The process is intended to create an AP Accrual in the old year for items Received but not yet
invoiced. The process includes data from the FAMIS system as well as the Buy A&M system for
consideration to be included in the accrual.
Below we itemize the steps of the YR217 job and the intended output to assist you with evaluating the
results of this process. Note: The YR217 can be run with a No Post option multiple times before the
final posting of the job. FnnYR217 (‘nn’ is your campus number), the Report ID you would view in
DDRINT or Mobius, contains several processing steps.
Buy A&M Extract
FAMIS runs a Business Intelligence report in the Buy A&M System which extracts data for ALL System
Members into a single file. This file is migrated to the mainframe for further processing.
YR270 Buy A&M Payables Pre‐processor
The PXYR270 program reads the file uploaded to the mainframe from Buy A&M, and formats the file for
use by the YR217 at the Member level. The report and file created by the YR270 represents data for all
Members, therefore is not distributed to all Members.
PBYR217 – FAMIS AP Accrual Extract and Report
The YR217 job includes a step to create the PBYR217 extract and report. This is a report of FAMIS AP
Accrual items only, no Buy A&M data is included in this report.
PXYR271 – Member Extract of Buy A&M Data
The PXYR271 program extracts the data from the file created for all members in the YR270 job above.
This extract is created for each Member when the YR217 job is run, and includes only data for the
Member requesting the job. i.e. a TAMU only extract or a TEES only extract.
The report from this step is a “Documents with no Open Commitment Amount” report. The report
checks the input file from Buy A&M and compares the records to the current Open Commitments in
FAMIS for the Purchasing Document. If there are no current Open Commitments for that document, an
exception report is created. Records that do have Open Commitments are written to an output file for
use in the PBYR218 report.
PBYR218 – Report and Posting File for AP Accrual
The PBYR218 program combines data from the PBYR217 (FAMIS) extract and the PXYR271 (Buy A&M)
extract and creates a set of records to be posted as an AP accrual in FAMIS.
PBYR219 – Create USAS Transactions from AP Accrual
The PBYR219 creates USAS Transactions from the AP Accruals. Two error reports are generated by the
PBYR219. A Bank Not Found report, and a Warning Report which may contain various warnings about
the accounts or transactions being created.
PBYR239 – Capital Items on Purchasing AP Accrual Report
The PBYR239 report compares items reported on the PBYR218 report to the Member’s Capitalization
Rules, and reports those items that meet the requirements for the Member.
When requesting the Post option of the YR217, there are additional steps that run which create a batch
to post the AP accrual in the Old Year and the accrual reversal in the New Year.