Executive IT Council Notes
- The Chancellor’s Technology Initiative was approved with changes and additional information needed to the Approval Limitations and Funding sections
- Proposed changes to the A&M System IT Governance Framework were approved
- Each CEO/President should meet with their EIRAC to determine EIRAC access to view and update member websites for accessibility issues
Academic Technology Council Notes
- The EIR Accessibility Compliance Recommendations for Learning Environments (with timeline) were approved
Each member likely received the email below. After several conversations with ITCHE and other State university systems, DIR will send the plan you submitted in Spectrim to Texas leadership this year. If you do not want your report included with the submission (i.e., you want to submit a different report), you need to notify DIR
House bill 8 (85r) added 2054.515 government code, requiring a biennial security assessment and that not later than December 1, the agency shall report the results of the assessment to DIR, the governor, the lieutenant governor, and the speaker of the house of representatives.
Our Director of Public Affairs met with the Governor’s Office yesterday regarding this requirement. Their preference was that DIR put all the SPECTRIM security plan templates (SPT) into one document and send that instead of them receiving 150 different reports of different formats and lengths. We expressed the concern that we have not told the you, the agencies and higher education institutions, that we would be sharing this information with them. So we agreed to send the SPECTRIM SPTs for agencies/IHEs that agree, and agencies/IHEs that do not want their SPT submitted would be required to submit via another mechanism.
Please let us know by noon on November 28 at firstname.lastname@example.org if you do NOT want your report included with the submission.
If you choose to include your report, it will fulfill your statutory requirement to submit a security assessment by December 1.
Thanks and apologies for this late notice.
A&M-Corpus Christi has finished onboarding the last group of active students onto Duo. Now, all employees and students must Duo authenticate to get to all major internet-facing services, including Banner, Blackboard and most importantly Office365. They are climbing through 15,000 users, 28,000 endpoints and 15,000 authentications per day with no significant complaints or hiccups. Congratulations to A&M-Corpus Christi!
Registration for the 2019 Texas A&M University System Technology Summit is now open!
The Tech Summit is the place technology experts come to learn from the best and will once again be held at the beautiful Moody Gardens in Galveston, Texas February 25 – 27, 2019
System-Wide Contracting News
A&M System-wide Contracts Under Development
- Captioning Services will provide members with closed caption, transcription and subtitling solutions to make video accessible, searchable, SEO-friendly and more engaging; conversations with vendors selected by CATIE are underway
- Proctoring Solutions The interim RFPs will be extended for another year
Current A&M System-wide Contracts
- Access Data provides members with preservation hold software (in annual assessment)
- Banner COE provides members with Banner-related services (discretionary)
- Blackboard provides a cloud-based learning management system option to members (discretionary)
- Canvas provides a cloud-based learning management system option to members (discretionary)
- Class Climate (Scantron) provides members with tools that allows students to evaluate academic courses and instructors (discretionary)
- D2L provides a cloud-based learning management system option to members (discretionary)
- Diligent provides board portal functionality for all members (discretionary)
- DocuSign provides members with electronic signature and related workflow capabilities (discretionary)
- Duo provides two-factor authentication for all members (discretionary)
- Examity provides members with on-line proctoring services under a one-year master contract (discretionary contract)
- eXplorance provides members with tools that allows students to evaluate academic courses and instructors (discretionary)
- GovQA (WebQA) is the TAMUS approved Freedom of Information Act (FOIA) solution for all members (in annual assessment)
- Hootsuite enables members to manage social networks, schedule messages and measure social media from a dashboard (discretionary)
- IOTA Solutions provides members with tools that allows students to evaluate academic courses and instructors (discretionary)
- Laserfiche provides members with the digitization of documents, the automation of records processing, storage retrieval, security and archiving (discretionary)
- Modo Labs provides mobile application development support (discretionary)
- Oracle provides members with a shared hardware/software platform to host Oracle-based applications (discretionary)
- ProctorU provides members with on-line proctoring services under a one-year master contract (discretionary)
- Proofpoint email filtering and data loss prevention tools (in annual assessment)
- Siteimprove checks web pages, every five days, for spelling, grammar, broken links and accessibility for 54 cents per web page per year (discretionary)
- Smart Net offers members Cisco equipment maintenance (discretionary)
- SmartEvals (Gap Technologies) provides members with tools that allows students to evaluate academic courses and instructors (discretionary)
- Syncplicity licensing is available for all members (in annual assessment)
- Varonis will provide members with insider threat protection (discretionary)
- WebEx online collaboration and meeting software is available to all members at the low cost of $1.44 per month per license (discretionary)
- There are no trips scheduled for this week
- Dallas (November 27-28)