The Project Helios Executive Sponsors meet on Tuesday.
Workday will be presenting an overview of their grants management system functionality to researchers and members of SRS on Thursday.
Four Winds International has submitted a proposal. Please review this proposal and pass it along to the relevant parties at your institution/agency. If there is specific interest, please contact me. Here is the email from Andrea Linn of FWI:
As requested, I wanted to resend the latest version of the Enterprise overview and our Enterprise System Wide licensing pricing for TAMU (scroll down to locate the estimate).
Just a reminder, the pricing does include our latest Educational discount as well as a discount applied for the purchase of existing licensing. Please let me know if any of the Academic stakeholders are interested in scheduling a web demonstration of the product and deeper dive into the benefits this license could bring to each campus. Happy to further discuss their specific department applications needs for digital signage and how FWI can provide a solution to resolve their existing challenges.
I wanted to provide a quick rundown of numbers to offer a better idea of the overall cost savings that this license could provide each campus & the system as a whole.
For example, most campuses prefer to start with our Enterprise 50 Tier license or if they are a larger campus they like to start with our 100 Tier license. If a campus were to purchase their own Enterprise license outside of this System wide offering, they would be looking at the following costs:
Enterprise 50 Tier with Educational Discount applied = $27,595.00 per year
Enterprise 100 Tier with Educational Discount applied = $54,528.00 per year
Now if you breakdown the proposed System Wide Enterprise 500 Tier license (w/ 50 Web Player URLS that can be deployed to an unlimited number of web enabled devices), here’s what it would look like for each campus. Perhaps TAMU would set it up so that larger campuses would input more funding then smaller campuses due to the number of displays.
Even if you broke the license cost down evenly between the 11 Universities within the System, it would run each campus only $19,377 per year. That’s a cost savings per campus of $8,218.00 per year!
If TAMU System decides it makes more sense for example to have College Station maintain the existing recurring cost that they pay now in Annual Maintenance (AM) and in return receive a larger number of licensing, it would bring the cost per campus down even further, as College Station is paying approximately $40,176.00 per year for their FWI licensing now. Not to mention with the option to move to our FWI Hosted model, the campuses would save on server/hardware costs and maintenance.
(New System Wide Enterprise license cost) $213,147.97 – (Existing AM for College Station) $40,176.00 = $172, 971.00 per year
Remaining 10 campuses to split the remaining balance evenly = only $17,297.20 per year per campus
Again, this would of course be up to the TAMU System on what makes sense for licensing distribution amounts and the licensing cost per campus. I just wanted to provide some possible ideas and more importantly show the overall cost savings and benefits this license would offer the full system vs just a handful of campuses.
The Enterprise offering is not the same offering as the existing licensing that TAMU College Station has in place today. Our Enterprise platform offers a more complete platform and a number of added benefits.
System-Wide Contracting News
Current System-wide Contracts
- Access Data provides members with preservation hold software. (in annual assessment)
- Banner COE provides members with Banner-related services under a master contract (discretionary)
- Cisco SmartNet (discretionary)
- Diligent provides board portal functionality for all members. (discretionary)
- Duo provides two-factor authentication for all members. (discretionary)
- Hootsuite will enable members to manage social networks, schedule messages and measure social media from a dashboard under a master contract. (discretionary)
- Modo Labs provides mobile application development support for all members. (discretionary)
- Proofpoint email filtering and data loss prevention tools are available for all members. (in annual assessment)
- Security Operations Center (in annual assessment)
- Siteimprove checks web pages, every five days, for spelling, grammar, broken links and accessibility. The cost is 54 cents per web page per year. Any member interested in adding this service need to contact me directly. (discretionary)
- StealthWatch provides cyber security monitoring for all members. (in annual assessment)
- Syncplicity licensing is available for all members. (in annual assessment)
- WebEx is available to all members. Faculty/administrators can obtain licenses at the low cost of $1.44/month/license. (discretionary)
- WebQA is the TAMUS approved Freedom of Information Act (FOIA) solution for all members. (in annual assessment)
System-wide Contracts Under Development
- Docusign will provide members with electronic signature and related workflow capabilities under a master contract (discretionary contract).
- Examity will provide members with on-line proctoring services under a one-year master contract (discretionary contract). If you are interested in looking at the proposal, I can forward it to you.
- ProctorU will provide members with on-line proctoring services under a one-year master contract (discretionary contract). If you are interested in looking at the proposal, I can forward it to you.
- Respondus will provide members with on-line proctoring services under a one-year master contract (discretionary contract). If you are interested in looking at the proposal, I can forward it to you.
Project Helios (Workday)
- Configuration of our first prototype (Prototype 1) continued with an emphasis on unit testing, configuration and data validation.
- Prototype 1 Review Sessions will be held from July 26 through August 25 and will allow the Business Process Workshop SMEs to see the Workday solution they designed during the workshops. The functional team reviewed business process workshop parking lot items with workshop participants and SMEs on July 13.
- The integrations team worked to finalize their planning schedule, conduct resource leveling and provide the second set of designs for review.
- The benefits team heard oral presentations from the Insurance Billing RFP finalists. A decision will be completed by the end of July.
- No trips are scheduled for this week.